Proposal Application Major Components
The sponsor application guidelines provide the framework for the sequence and content of the proposal. While the format and terminology used will vary from one agency to another, a sponsor usually requests that certain basic information be grouped into components that are common to many proposals. The typical components of a proposal may include:
Use the budget forms provided by the sponsor or the sponsor’s format as specified in its guidelines to present a correct & concise budget that details the costs necessary to carry out the project. Refer to the Sponsored Projects Administration website for details on developing budgets for a sponsored project.
The budget justification is a narrative, usually two to three pages, explaining the calculations used to determine the total cost for each budget category. Details MUST be used to show how each total cost was obtained. The budget justification MUST match both the budget and the proposal narrative. For example, if the Principal Investigator is committing 25% of his/her time to the project, the 25% should be indicated accurately in the proposal narrative, in the budget, and in the budget justification. Funding agencies are very knowledgeable of appropriate budget costs for what you propose to do. Underestimating or overestimating your budget could create, in the funding agency, a lack of confidence in your ability to successfully complete the grant. Preferably, the budget should be close to the average award size. If a significantly lower or higher budget is proposed, be sure to explain why, in detail, in the budget justification.